Optimising time and automating workflows in enterprise content management is nowadays an indispensable requirement for organisations with large volumes of content.
Given this reality, an ECM Software works as a centralised platform where the user has access to all the content of his company avoiding the risks associated with traditional operations and benefiting from the multiple advantages of digitisation.
An ECM (Enterprise Content Management) Software is a digital tool designed to organise, store and manage the processes, content and information of a company.
The ECM software is an evolution of traditional document managers, thus eliminating the compliance risks and other potential problems that arose prior to its emergence.
The objectives of an enterprise content management system are diverse and have as their ultimate goal the optimal digitisation of a company’s documents in order to ensure that corporate knowledge is not lost. The main objectives of an ECM software include:
When looking to manage a company’s intellectual knowledge, working with an ECM system or document management system allows companies and professionals to make the most of the corporate information they have in their possession. Organisations of all sectors and sizes that have an automation and document management platform benefit from the following advantages:
Taking into account the needs of today’s companies, responsible for managing large volumes of information, data and documentation on a daily routine, IvDoc is presented as the best software option for document management.
This system makes it possible to capture, catalogue, store, protect and locate corporate documentation. The reason why our clients have chosen this software is because it allows the centralisation of all the knowledge of a company so that it can be exploited by all employees. Therefore, IvDoc is based on:
IvDoc is a system that can be integrated with your company’s applications, as well as with IvSign, IvCert or IvBio platforms, so that the storage of your signed documents is completely secured.
This ECM software developed by Ivnosys helps companies to work with complete security thanks to the support of Ivnosys as a Qualified Service Provider endorsed by the European eIDAS regulation. If you want to move to the side of complete digitisation of all your company’s corporate documentation, contact us and get the most innovative document management platform on the market.
The digital certificate is the electronic documentation that proves our identity on the Internet. This documentation, despite being generated by technological platforms, is not exempt from possible fraudulent use, loss or theft after a cyber-attack or security gap in any company.
Thus, in the same way that access to other platforms of a company is revoked to certain employees or users, the revoked digital certificate is also a reality. In this post we tell you what a revoked digital certificate is, the cases in which it is useful and tips to avoid revoking a digital certificate.
The digital certificate can be understood as an electronic ID that identifies us as professionals or as a company digitally and allows us to carry out numerous procedures on the Internet.
Through the digital certificate we can access to private and confidential information of the companies like fiscal, financial data, etc.
Thus, in case of theft or manipulation of passwords, if a person had in his hands the digital certificate that represents and digitally identifies a company, he could have access to sensitive information that would enable him to carry out operations on its behalf without those responsible being aware of it. To cover this and other needs, there are platforms such as IvSign that allow real-time control of the use that each employee makes of the company’s digital certificates.
Depending on the task we need to do (sign a contract, apply for a grant from a public body…), we will have to use one type of certificate or another in particular. It is also worth mentioning the existence of the qualified digital certificate, the most secure type of certificate that offers the maximum legal guarantees.
As we have explained, in the event of security gaps or possible fraudulent uses, it is possible to revoke a digital certificate. This is an action that can be requested by the certificate holder himself.
A revoked digital certificate is one whose validity has been cancelled before the expiration date stated in it as a result of the request of its owner. Its revocation may have been requested at any time and usually occurs when the holder has indications that his private keys are known by third parties who should not have access to it.
The revocation of the digital certificate must be requested to the issuing body that generated it, such as the Qualified Service Providers (PSC), the most widespread in Spain are the electronic DNI and the FNMT, but there are many other bodies such as Ivnosys.
Thanks to the transformation and digitalization of services, this procedure can be carried out telematically, using a secret revocation code that is provided to the holder of the digital certificate at the time of issuance.
Through the IvSign platform you can quickly check the status of your company’s certificates, differentiating between:
As we have seen, a revoked certificate cannot be reactivated in the future and, in case you need it again, you will have to request the issuance of a new one. In this way, by following a few simple steps that IvSign offers you, you can avoid the revocation of your certificates and the inconveniences that this situation generates:
However, it should be noted that certificate revocation is an option that can be useful when it is necessary. For example, in the case that a certificate will no longer be used or an employee who is listed as the certificate holder leaves the company, revocation of such certificates would be the best choice.
There are already many large companies that have invested in the digitization of their services by betting on the digital certificate, attracted by the opportunities it offers, but do you really know all the benefits that the use of digital certificate can provide to the company?
The digital certificate has become a strategic asset of large companies. The reason for this new reality lies in the countless advantages that technology offers us today.
One of the main advantages offered and the most valued by the companies is the security shielding. The qualified digital certificate offers the highest security guarantees by equaling the handwritten signature. This tool is capable of generating a usage audit and has full legal validity in case of litigation.
Improving corporate reputation is another positive factor for companies. Nowadays, working with more sustainable digital solutions that move in paperless environments and that are effective and secure is synonymous of a safe option for potential customers, who are increasingly concerned about the security guarantees of their digital identity.
Working with a digital certificate provides a competitive advantage that gives a differential value over the competition and, normally, an increase in the customer base. The physical barriers have been eliminated thanks to the use of the digital certificate and this, together with a positive reputation, are two key elements for the choice of customers when trusting a new company regardless of their geolocation.
Another benefit is the centralization and optimization of processes that allows an improvement in productivity. Thanks to the centralization of digital certificates in the cloud, it is possible to keep a better control of their use from any place, time and device. This allows to devote time to other tasks, improving the agility and efficiency of the management and at the same time helping to reduce costs, thus increasing the productivity of employees and the company as a whole.
Thanks to these advantages, large companies make use of the digital certificate for a wide range of tasks, processes and procedures. This allows them to improve their workflows both inside and outside their doors in a multitude of situations:
All these advantages and uses are possible as long as you work with a digital certificate issued by a Certification Authority and a Qualified Service Provider as Ivnosys endorsed by the eIDAS regulation.
Ivnosys is the electronic signature and digital certificate company trusted by the Ibex 35 to protect their data. We are specialists in centralizing, protecting and managing the digital identity and electronic transactions of large companies through our solutions, such as IvSign, ensuring the cybersecurity of processes at all times.
After summer, many professionals have received several unpleasant surprises in their email inboxes when they have opened them after returning from their vacations. Public administrations such as the tax authorities are sending penalties and fines for not paying attention to electronic notifications.
Yes, it is. Since the entry into vigor of Law 39/2015 in April this year, it is mandatory for professionals and companies to maintain an online communication with the AAPP through electronic notifications. For many companies and freelancers who have not yet completed their digital transformation process 100%, this task is becoming a real headache since it is necessary to leave aside the ordinary mail to make way for the management of notifications via telematics.
These online managements must have the appropriate technology to avoid being penalized since, according to the latest legal updates, disregarding requests for information from public bodies such as the Treasury, can be an act of “resistance, obstruction, excuse or refusal” before which the Administration acts instantly applying sanctions for large sums of money that can amount up to 600,00€.
This has been stipulated in a recent resolution of the Central Economic-Administrative Court (TEAC) in which the deadline of 10 days is set for the electronic notifications sent to the user in question by the agency. If after this period there has been no response and/or action by the taxpayer, the agency understands that it is a neglect and/or refusal, so it can process the corresponding fine without the need to prove the intention to circumvent the requirement sent.
In view of this new problem, what should we do from now on? Many professionals opt for the daily review of each of their mailboxes where they receive notifications from different agencies. This process is impractical if we take into account that a medium or large company may have up to 10 different mailboxes to check every day.
To solve this issue, new platforms such as IvNeos give us the opportunity to perform an automatic synchronization every day and even to define to the millimeter different parameters that fit our needs to maintain control and monitoring of communications. Thanks to the platform it is possible to maintain real-time control to correctly receive all notifications.
The Ivnosys electronic notifications manager allows an online and direct communication with the chosen Public Administrations through a very simple and fast implementation.
This tool allows us to automatically collect the notifications issued by more than 9,000 public bodies and control their status so as not to leave any unattended. In addition, as new extra functionalities, it is also possible to process directly from this tool the submission of documents to the State Agency of Tax Administration.
Finally, another of the advantages that should be highlighted before finishing this post, is that it offers the download and storage of documents securely in the cloud so that the user can get a complete and reliable protection of all his documentation. There are many other features that will help you to streamline and automate online procedures that we recommend about the IvNeos platform. Do you want to know all its advantages? Click here!
We start a new business year that will allow us to give the last push to close the last quarter of the year. After the summer season, production rhythms are reactivated in companies, employees return to their jobs and, little by little, companies return to their usual routine.
Over the past year, organizations have become accustomed to working in a constantly changing environment and have managed to develop new adaptation skills that allow us to be more flexible and respond with agility to new and unexpected situations.
By now, any professional or expert has already worked with the electronic signature and knows what a digital certificate is, identifying it as the digital key to manage remotely and fully secure numerous procedures, corporate, administrative, financial, labor, etc. documentation. Now, do you know how to get a digital certificate or which authorities are in charge of issuing certificates? In the following lines we tell you what a Certification Authority is and what it is used for.
First of all, we must know that the digital certificate is like our electronic ID, since it allows us to prove the identity of persons and/or companies on the Internet. It identifies us with full legal validity before the different public organisms when carrying out any telematic transaction and, given the sensitivity of the data, the digital certificate must be issued by a trustworthy entity.
Therefore, in the same way that happens when we show our DNI, which has the confidence of the Ministry of Interior as issuing body, we need to have the confidence of the issuing authority of digital certificates.
Thus arises the figure of Certification Authority (CA Certification Authority or RA Registration Authority). It is responsible for issuing and revoking digital certificates used in digital transactions and electronic signatures. When any transaction is carried out between two parties, between a company or companies and individuals, the CA grants trust and validity to the documents that have been signed by appearing as a third party and, therefore, a non-interested party.
Cryptographic keys, known as PKCS or Public-Key Cryptography Standards, are essential in the infrastructure of a CA. Thanks to these keys, time stamping is guaranteed, i.e., the exact date and time at which a document has been electronically signed, as well as the identity of the signer and the content of the transactions performed.
Examples of Certification Authorities are the Fábrica Nacional de Moneda y Timbre of Spain (FNMT) or Ivnosys. Thus, the role of a Certification Authority is to provide services such as the issuance of certificates, as well as their renewal and revocation.
In addition, Ivnosys is a Qualified Trust Service Provider according to Regulation (EU) Nº910/2014 (eIDAS), thus achieving that our solutions comply with the highest security standards. Contact us and have the peace of mind of working with the tool that meets the highest quality standards with the backing of a Certification Authority.
The electronic signature is a strategic asset that has reached organizations with no expiration date, in a transversal way, being installed in all departments and business areas, as well as through an international implementation that knows no borders.
According to the study “Reinventing the European company” by Accenture, between 60% and 70% of the new value created in the economy will be based on digital platforms.
Thus, the European Union has established the so-called “digital compass” in the 2030 Objectives to follow in the race for digitization with the US and China powers that remain so raised:
This will make European companies greener, more digital and resilient to unpredictable catastrophes. Through this strategy, supported by funds from the European Recovery Plan “Next Generation”, the increased competitiveness of Spanish companies in national and international markets will become a reality.
Currently, the presence of electronic signatures in organizations is seen as another strategic business asset. Digitalization and sustainability will be the catalysts of future innovation and those who become pioneers in this double transformation will be 2.5 times more likely to become tomorrow’s leaders.
This is why e-signatures have become a business priority, as they have enormous potential in the organization, transversality and workflows of international business relations:
It is clear that the electronic signature is a viable option beyond our borders and has become the key to strengthen business with foreign trade, providing a solution to the logistical problems arising from the physical distance and the pandemic. At Ivnosys we are experts in electronic signature, recognized as a Qualified Trusted Electronic Services Provider. Contact us and relaunch your international relations with maximum security and legal guarantees.
The Human Resources (HR) department of all types of organizations is the one that has experienced the most changes in the last year in terms of digitization. The processes of hiring new employees and labor procedures have taken a 180º turn, taking technology as a great ally. This traditional way of working, eminently face-to-face, has experienced a digital disruption that has changed both processes and roles.
Faced with this situation, HR professionals have sought alternatives to streamline and optimize the processes of hiring, signing, etc., relying on the online environment and digitization. Thus, the electronic signature has become the protagonist in the labor management of many talent and human capital departments of large, medium and small companies.
It is clear that the acceleration of this type of processes and management eliminates barriers and avoids duplication of tasks, providing greater productivity and time to the tasks that require more attention. In this way, the HR team can devote more time to those activities with greater added value, such as negotiating the terms of a contract, consolidating the company’s internal and external relations or drawing up internal strategic plans.
Good organization and the smooth running of a company are essential for attracting and retaining human capital. A good reputation where the workers themselves become prescribers of our brand provides an incalculable added value for any company
Having these professionals in your team is synonymous of growth and innovation in the company, which translates into a great competitive advantage in today’s market.
Thus, having the right digital tools in the HR department that strengthen and enrich the onboarding process in a company becomes the best ally of the corporate business.
If your company wants to be chosen as the best option where to work, the digitization of the HR department must be a fact. The use of the electronic signature and the digital certificate during the entire labor trajectory of your employees improves their experience in the company from minute 0:
In short, digital solutions should become one of the best allies of your HR department not only for the agility it provides, but for security, cost reduction and respect for the environment by greatly reducing the use of paper.
At Ivnosys we offer all the services of electronic signature and centralization of digital certificates needed to help you in the transformation of the human capital management of your organization. Contact us and count on the support of a Certification Authority recognized by the eIDAS regulation and make the qualitative leap that your company needs through digitization.
In a context marked by economic and business setbacks, Singular Bank takes the initiative and goes one step further in its digitization to position itself at the forefront of its sector. Singular Bank is an entity focused on helping its customers define and achieve their life goals, guiding them in the conservation and investment of their finances and taking into account the uniqueness and unique needs of each person or company.
The economic and social crisis resulting from COVID-19 has caused financial institutions to rethink their processes in order to optimize and streamline the management and processing of customer data, as well as accelerate digitization and drive more secure solutions that offer a better user experience.
Through an independent offering and a service based on mutual trust and transparency, it is now making a firm commitment to technology, relying on Expediente de Crédito, one of the most advanced technological tools on the market.
This new platform developed by Ivnosys together with Equifax, a global Data, Analytics and Technology company, allows financial institutions to obtain any type of data in real time that they require from individuals and/or companies, with their prior consent and in connection with more than 9,000 public organisms.
Expediente de Crédito is very easy to use and guarantees the security of your processes by working with Ivnosys as a Qualified Service Provider and Certification Authority. Taking into account that the current situation has made access to liquidity difficult for SMEs and the self-employed, which represent 95% of Spanish companies, and that there is an upward trend in business delinquency, this service will speed up the credit granting processes, as well as minimize the risks associated with financing operations.
In addition, Expediente de Crédito speeds up and simplifies the numerous bureaucratic procedures and complications that usually arise when applying for financing or financial aid when it is time to gather an infinite number of documents and present them physically by grouping them together and maintaining the cohesion of all the associated information.
In addition, Singular Bank’s technological commitment allows it to strengthen its sustainability and energy efficiency strategy. As a bank committed to the environment, it reinforces its paperless philosophy, implementing this digital solution that will reduce paper consumption by almost 100%, promoting a corporate culture focused on reducing the environmental impact.
Cases of cyber-attacks are a daily reality. Now that most companies and corporations are present in the online environment, their digital identity must be shielded against such attacks.
The use of a qualified digital certificate is becoming more and more widespread due to the convenience, trust and security it provides through the electronic evidence that can be collected during the signing process. In this way, shielding the security of our company at the click of a button is now more than posible thanks to the qualified digital certificate.
Faced with the execution of cyber-attacks, it is essential to follow a roadmap designed to improve the digital security of each organization:
But it is a reality: the number of cyberattacks on companies skyrocketed after the pandemic began. In Spain, the National Cybersecurity Institute reported the registration of 130,000 serious incidents in 2020, an increase of 24% over the previous year.
Companies of high prestige and recognition such as Adif, Vueling or the Galician pharmaceutical company Zendal have suffered high-profile cases of cyber-attacks where both internal data and customer information were exposed, with the consequent economic costs that resulted from these problems.
In the current context, both digitalization and cybersecurity have become two essential aspects in the daily management of any company, as they provide tranquility and confidence to the employer, employees and customers. The qualified digital certificate guarantees the highest level of security at all times, as it has been issued by a qualified signature creation device (QSCD). This type of certificate incorporates data that verify the identity of the holder and provide legal validity to the actions carried out with him.
Companies that choose to use tools such as the centralized digital certificate are committed to quality and maximum security in the processes, either to carry out procedures with customers, suppliers, public administrations… or to protect themselves against cyber-attacks.
Therefore, we can affirm that the great current challenge is to work digitally in a safe and completely protected way against these possible cyber-attacks such as identity theft, fraud, falsification or manipulation of documents, etc., with the support of a Qualified Trusted Service Provider according to the eIDAS (EU) regulation, No. 910/2014, which highlights the uso of the qualified digital certificate.
Working with this type of service allows the company as a whole to operate with the guarantee that employees use the certificates they have access to and for specific purposes. This means, in turn, a safeguard against any malpractice by an employee. IvSign makes the information on electronic evidence available for you to consult and download at any time.
