Due to the state of alarm we are in, teleworking has multiplied dramatically in the last week and with it, the digital signature.

The problem has been and is that many small, medium and large Spanish companies were not prepared for it.

The coronavirus is going to be a before and after. We must realize that many of the actions we can do daily, need a digital signature (or electronic signature).

electronic signature - IvCert

Why is the digital signature or electronic signature so important now?

The technology has completely impacted the transaction market. One of the key points to normalize the business situation is to continue signing documents with legal guarantees.

Any document can be signed electronically, we no longer need to be in person to sign: contracts (insurance, work, services…), transactions, paperwork, etc. In addition, when we use the digital signature, a series of electronic data are collected that allow us to identify the signatory, ensure the integrity of the document and its non-repudiation.


Digital signature, with legal guarantees?

eIDASThis is so, in addition to collecting the signatures of the interested parties, a third party must certify the validity of these signatures. That is, a Qualified Trusted Electronic Service Provider. Governed by the eIDAS regulation, also known as Regulation (EU) No. 910/2014 of the European Parliament and Council of 23 July 2014, which establishes the guidelines for electronic identification,

a common framework for trusted services, giving them the same legality as traditional paper-based signature processes.

A digital signature tool for everything, but what?

There are digital signature platforms that allow you to sign documents, send documents requesting your signature, and even receive them. In addition, electronic evidence is provided such as who has downloaded the document, if they have signed it, at what time, with what type of signature… but productivity lies in having everything in one tool. One that allows to work in the distance and to make in remote of form phase, adapting the costs and the services, tasks like:

  • Sign documents ellectronically with certified shipments: yours, your company’s, representative’s…
  • Receive signed documents, which means speeding up processes.
  • Create circuits with multiple possibilities and see the details, for example: that several people or departments can sign a document, that they receive a signed document just by signing it once…
  • Control in real time the state of those circuits.
  • Choose the best type of signature according to your needs. (Below you will see the types of signature)
  • digital signature. Video ID - onboardingCollect evidence to support the legal validity of the signed document: when the document was downloaded, signed, etc.
  • Control pending tasks, if you have documents to sign or to be signed
  • Offer mobility, signing your documents from anywhere and on any device.
  • Signing with Outlook. Thanks to this integration, it will be easier for you to send your signed documents.
  • Video identification: system to electronically identify people remotely via videoconference.


What is the dynamic signature?
dynamic signature

The dynamic signature makes it possible to offer recipients different types of signature, from which they choose which to use. To find out which types of signature to offer you, look at:

  • The legal robustness we need from the signatures collected.
  • The technology available by the recipients.

By giving them this facility, you will collect their signatures in just a few minutes. By working remotely, it is a plus to offer flexibility and speed up the signing process. 



But how many types of signature are there and which one is the right one?

Depending on the technology available and the legal force required, there are various types of signature:

types of signature

There is a flexible pay-per-use contracting model, which can be adapted in order to respond to the required demands. You can choose which types of signature to get on your platform:

  • Centralized signature with qualified in the cloud: Signature with digital certificate in the cloud. Higher legal range, guaranteeing maximum security of signed documents.
  • Advanced electronic signature with certificate: A signature method with a higher legal status using a digital certificate, ensuring the identity of the signatory and the integrity of the message.
  • Advanced biometric signature: Digitized handwritten signature with biometric data collection (contact position, speed and pen pressure) in a specialized device. It provides certification of the content of the messages and the signature.
  • Advanced OTP signature (SMS): Explicit acceptance of a communication and/or document with signature using a one-time PIN (OTP) sent by SMS to the mobile. Provides certified evidence of message content and acceptance.
  • Simple signature: Explicit acceptance of a communication with one or more conditions through an acceptance dialog box. Suitable for signing conditions of use and documents or approving them.
  • Certified communication: Certified delivery of a message by email or SMS. In addition, you will have the option of being able to download the document.


paperless cultureTo all this, we add that Ivnosys solutions allow the administration of all corporate documentation in an agile, simple and intuitive way, thanks to the commitment to a “paperless” culture, or paperless office.

Providing better automation, unification and easy access to information, cost and resource reduction, 100% guaranteed security and reliability and increased productivity.

The paperless culture is no longer an option, but has become the norm both in companies and in public bodies, where more and more processes and procedures are carried out telematically.


In conclusion, now more than ever is the time when circumstances force us to have this type of digital tools in order to continue managing and carrying out procedures from a distance, as with the digital signature. Let’s not allow it because we can’t leave home, but because we support the digitalization of processes, because of the change of mentality regarding the digital transformation, with all the benefits that this brings.


eidas electronic signature

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Most of the transactions between users are done electronically. At European level, each Member State has its own legislation regarding the electronic communications. For this reason, a commitment has been made to create a common framework that guarantees the legal security of transactions between countries: the eIDAS regulation.

Thus, the eIDAS regulation aims to facilitate any electronic transaction between citizens, businesses and public administrations of any Member State. We tell you the benefits that this regulation has for companies.

What is the eIDAS Regulation?

The eIDAS Regulation, also known as Regulation (EU) No. 910/2014 of the European Parliament and of the Council of 23 July 2014, establishes the guidelines for electronic identification. Its main objective is to secure telematic relations between users.

The eIDAS regulation establishes a common framework for trusted services, giving them the same legality as traditional paper-based signature processes.

In this way, the eIDAS regulation establishes a common legal framework for trusted services and means of electronic identification that affects all EU member countries. The most remarkable thing is that it facilitates any type of electronic transaction between users within the European territory.  According to its article 1, the eIDAS regulation establishes:

  •  The conditions under which the Member States shall recognise the means of electronic identification of natural and legal persons belonging to a notified electronic identification system of another Member State
  • The rules for trusted services, in particular for electronic transactions
  • A legal framework for electronic signatures, electronic seals, electronic time stamps, electronic documents, certified electronic delivery services and certificate services for website authentication 

What is eIDAS regulation?

In this way, the eIDAS regulation gives way to a digital single market with homogeneous standards that allow transactions to be digitised with no risk to the security of the parties involved. Below are some of the advantages of the eIDAS regulation:

  • To promote international trade, both in B2B and B2C.
  • To promote the use of electronic signatures with full legal security.
  • Reduce bureaucracy
  • Promote the digital business transformation..
  • Reduce administrative burdens..
  • Save management and delivery costs..
  • Control and protect the processing of personal data.

How does the European regulation affect to businesses?

The operations carried out by companies in their digital environment are safer and more reliable since the entry into force of the eIDAS regulation. As a result, the use of electronic signatures in the business environment has been strengthened, allowing:

  • Reduce paper use and bureaucracy in companies..
  • Savings in material, management and shipping costs.
  • Promote digital transformation and digitalization of internal processes.
  • Greater customer orientation.
  • Covering the international market.

Similarly, the eIDAS regulations distinguish the types of electronic signature that can be used by signatories according to the operation carried out (simple, advanced and qualified electronic signature).

The qualified electronic signature meets the highest security standards and is equivalent to a handwritten signature on paper.

Our electronic signature platform, IvCert, offers all types of electronic signatures recognised by the eIDAS regulations. Furthermore, it is the only tool that supports qualified electronic signatures, gathering all the electronic evidence and having full legal guarantees, comparable to the handwritten signature on paper.

Request your free IvCert demo. Use the ideal type of electronic signature for each transaction and comply with eIDAS regulation.

Technology has completely impacted the transaction market. Any document can be signed electronically: contracts, sales agreements, etc. However, appropriate precautions must be taken to use the electronic signature securely.

The European Union, aware of the importance and proliferation of the use of electronic signature in the business world, has developed the eIDAS regulation. It governs the rules on electronic signatures and transactions..

Choose the signature method that best suits each transaction and sign your documents with total security.

There are different platforms that offer simple signature methods, in which you simply add a graphic mark similar to a handwritten signature on paper. However, this is a legally weak signature method.

The security of the electronic signature

Electronic signature is a set of electronic data that is associated with a digital document and that allows, among other things: to identify the signatory, to ensure the integrity of the document and to ensure non-repudiation.

The electronic signature is the best way to guarantee the authenticity of the signatory in each telematic transaction.

Many companies are betting on the digitization of processes, and this involves the implementation and use of electronic signatures in a secure way. Thus, there are tools on the market such as IvCert, a platform that offers the full range of types of electronic signatures, including qualified signatures through the use of certificates.

Under the principles of integrity, non-repudiation, authenticity and confidentiality, the electronic signature becomes the best ally to carry out any telematic procedure with total security.

Electronic signature platform

According to the eIDAS regulations, the qualified signature has a legal validity comparable to a paper-based signature and cannot be repudiated by the signatory. This is why lot of companies rely on this type of signature when using electronic signatures securely: they reduce the legal risks of signed contracts to a minimum and work with complete security and peace of mind.


IvCert is a cloud platform that allows the creation of signature circuits where the recipients are indicated, the document to be signed is attached and the type of signature required from each signatory is specified. The platform collects the status of sendings in real time, as well as electronic evidence. In addition, IvCert allows you to send directly from Outlook, speeding up this task as much as possible. Without any doubt, this is a way to use the electronic signature in a secure and uncomplicated way.

Our product is supported by Ivnosys as a provider of state-of-the-art solutions in the field of digital identity and electronic signature. In addition, we are a Qualified Trust Service Provider and Certification Authority, complying with the security standards set by eIDAS regulation.

Large companies have implemented the IvCert platform in their management systems.

Request your free IvCert demo and sign electronically your documents without compromising the security of your company.

Daily, we use electronic signature in communications or transactions with third parties: privacy policy agreements, agreements with suppliers, employee contracts, purchase and sale contracts, etc.

There are several types of electronic signature on the market and they are included in the eIDAS Regulation. Depending on the technology available and the legal strength of the document required by the user, one or another level of signature will be chosen.

Types of electronic signature

There are applications that offer different types of signature that vary according to the technology incorporated and the electronic evidence collected from them.  Discover below the different types of electronic signature and their characteristics:

Simple signature

The signatory accepts or rejects the information received by responding to the dialog box that appears on the screen. This type of signature is found, above all, at the time of accepting the conditions of use or the privacy policy.

Advanced OTP (SMS) signature

With this type of electronic signature the signatory receives a code by SMS that he must enter at the time of signing. This will validate the transaction. It is common when we make an online purchase, for example, or in a bank transaction from our bank’s app.

Advanced biometric signature

This signature requires the physical presence of the signatory, since he must sign on a specific tool (usually a tablet). Data such as the pressure, inclination and position of the pen with which the user signs is collected. It is common to use this type of electronic signature in the banking and insurance sector, where transactions are usually closed in person.

Qualified signature

It is based on the signature with a qualified digital certificate issued by a Certification Authority. The security of this signature is based on the two keys that a certificate has: public and private key. This type of electronic signature should be used in transactions that require full legal support, being able to defend the evidence collected in case of litigation.

IvCert, electronic signature and certified sending platform, offers its customers all types of electronic signatures. At a national level, it is the only platform that has the qualified signature, a method that has the maximum legal validity recognised by the European eIDAS regulation.

In addition, the product is developed by Ivnosys, Qualified Trust Service Provider and Trusted Third Party, guaranteeing security in the provision of its digital solutions.

Request your free demo of IvCert and use the digital signature with total security. We will be glad to help you!

What are electronic evidences?

Escrito por: Patricia Nuño Fecha Thursday 9, January 2020 Categoría: E-Signature

What are the electronic evidences

It is essential to guarantee the legal validity of electronically signed documents and electronic evidence must be collected.

Every day, thousands of documents are signed electronically. But are they legally valid? It is important to ensure that the signed documents we collect have enough legal backing to defend them in casw of litigation. How? Through electronic evidences.

There are different types of electronic signatures: simple signature, advanced signature and qualified signature. The qualified one have the strictest security levels set by the eIDAS 910/2014 regulation. But how do we know if a document is legally valid? Through the collection of electronic evidences.

About electronic evidences

Electronic evidences are the data collected when a document has been electronically signed and that guarantees its integrity: identity of the signatory, date of sending the document, time at which it was issued. Electronic evidences attest that the person in question has actually signed the document and therefore measure the quality or strength of the electronic signature.

The value we offer from Ivnosys is our role as a Trusted Third Party and Qualified Trusted Service Provider, reinforcing the security, trust and reliability of shared documents.

What electronic evidences are collected according to the type of signature?

Las evidencias electrónicas recogen determinada información en función del método de firma empleado. Te contamos las evidencias electrónicas que se generan según los diferentes tipos de firma:

Electronic evidences collect certain information depending on the signature method we use. We tell you about the electronic evidences that are generated according to the different types of signature:

Simple signature

You have information such as the time of delivery of the document, the integrity of the document, the acceptance or rejection of the message or the recipient signature.

Advanced OTP signature (SMS)

In addition to the simple signature’s evidences, it provides more evidences about the identity of the signatory: his mobile device. In this way, we have the proof that the signatory has really signed the document, since to do so, he has received a code in his mobile, to a phone number that he provided us previously.

Advanced biometric signature

Thanks to the pen signature on a specific device (similar to a tablet), a wide variety of data is collected: pen contact position, speed, pressure, inclination… providing the maximum security in case of dispute.

Signature with digital certificate

It is one of the signature methods with the highest ranking in the law. Solid evidences are collected such as the identification of the signatory as the holder of the digital certificate, in addition to have a time stamp that dates the time of signing and the integrity of the document.

Qualified centralized cloud signature

Qualified signature method with maximum legal validity and using a certificate in the cloud. The identity of the signatory is indisputably proven, with an audit of the person who signed (the holder of the certificate or the persons to whom the certificate was delegated), when the certificate was used and the sites to which we have accessed, among other data.

From Ivnosys, we offer our electronic signature platform, IvCert, which offers all electronic signature methods to organizations.


What is the electronic signature?

Escrito por: Patricia Nuño Fecha Monday 6, January 2020 Categoría: E-Signature

What is the electronic signature

Discover what is the electronic signature and the advantages it has over the handwritten signature: flexibility, security, protection and resource […]


Digitization is part of the daily life of companies, from SMEs to multinationals. Thus, in their eagerness to digitize and automate processes, technology lands in the organizations to increase productivity and reduce the resources used in routine tasks. Discover what is the electronic signature.

What is the electronic signature for?

The electronic signature refers to a set of data that, associated with an electronic document, helps us to identify the person that have signed it. This type of signature unequivocally identifies the signatory and gives legal validity to the document (in the certainty that it has not been manipulated or altered after the signature). In addition, the electronic signature has the same legal validity as the handwritten signature.

While it is true that digitization brings many advantages to both companies and individuals, it also brings with us a risk that directly affects our digital identity. Thus, the electronic signature is uniquely linked to the signatory and the data it refers to, and it has been created by means that the signatory can keep under his exclusive control.

An electronic signature is a set of data in electronic form that helps us to identify the person signing and accepting the content of a document.

The legal nature of this signature is to ensure the digital identity of a person, assuming proof of consent, linkage and approval of the information contained in a document.

What is the electronic signature

In addition, the electronic signature captures the signatory’s intention to be bound by the terms of the document he signs, binding him in the same way as a traditional signature. What is important, after all, is to be able to prove who makes the mark and that the document has not been altered subsequently.

Advantages of the electronic signature

There are several advantages of electronic signature over paper-based handwritten signatures:

  • Flexibility. It allows you to carry out procedures wherevere and whenever you want, thus speeding up the processes by avoiding waiting times.
  • Validity. It gives us the certainty that the document has not been altered or modified after its signature.
  • Saving. Commitment to a paperless culture within companies, as this technology allows for a considerable reduction in the use of paper in offices.

Types of electronic signature

There are different types of electronic signatures (simple signature, advanced signature and qualified signature) that involve different technology and levels of security. The difference between all of them lies in the electronic evidences that are collected after a document is signed.

Given the importance of guaranteeing the security of the signature, the European authorities have approved the eIDAS regulation, homogenising the market for digital transactions and favouring competition between companies. This regulatory framework regulates the use of electronic signature, time stamping and certified electronic delivery services, among others.

Where can you apply this type of signature?

This signature is applicable to all types of companies, regardless of their size, sector or activity. This technology allows usto attend procedures in a certified and safe way, such as

  • Signing of contracts.
  • Signing and creating invoices.
  • Telematic communication with the Public Administration.
  • Receipt of electronic notifications.
  • Application in the electronic administrative records.
  • Download models and forms from the Tax Agency.

To learn more about digital signatures and signature methods, you can request us a free demo of electronic signature.

Guarantee the security of your organization with Ivnosys as a trusted third party and Qualified Trustworthy Service Provider, offering solutions that meet the strictest security standards. In addition, we are a Certification Authority.


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