Every day, thousands of documents are signed electronically. But are they legally valid? It is important to ensure that the signed documents we collect have enough legal backing to defend them in casw of litigation. How? Through electronic evidences.

There are different types of electronic signatures: simple signature, advanced signature and qualified signature. The qualified one have the strictest security levels set by the eIDAS 910/2014 regulation. But how do we know if a document is legally valid? Through the collection of electronic evidences.

About electronic evidences

Electronic evidences are the data collected when a document has been electronically signed and that guarantees its integrity: identity of the signatory, date of sending the document, time at which it was issued. Electronic evidences attest that the person in question has actually signed the document and therefore measure the quality or strength of the electronic signature.

The value we offer from Ivnosys is our role as a Trusted Third Party and Qualified Trusted Service Provider, reinforcing the security, trust and reliability of shared documents.

What electronic evidences are collected according to the type of signature?

Las evidencias electrónicas recogen determinada información en función del método de firma empleado. Te contamos las evidencias electrónicas que se generan según los diferentes tipos de firma:

Electronic evidences collect certain information depending on the signature method we use. We tell you about the electronic evidences that are generated according to the different types of signature:

Simple signature

You have information such as the time of delivery of the document, the integrity of the document, the acceptance or rejection of the message or the recipient signature.

Advanced OTP signature (SMS)

In addition to the simple signature’s evidences, it provides more evidences about the identity of the signatory: his mobile device. In this way, we have the proof that the signatory has really signed the document, since to do so, he has received a code in his mobile, to a phone number that he provided us previously.

Advanced biometric signature

Thanks to the pen signature on a specific device (similar to a tablet), a wide variety of data is collected: pen contact position, speed, pressure, inclination… providing the maximum security in case of dispute.

Signature with digital certificate

It is one of the signature methods with the highest ranking in the law. Solid evidences are collected such as the identification of the signatory as the holder of the digital certificate, in addition to have a time stamp that dates the time of signing and the integrity of the document.

Qualified centralized cloud signature

Qualified signature method with maximum legal validity and using a certificate in the cloud. The identity of the signatory is indisputably proven, with an audit of the person who signed (the holder of the certificate or the persons to whom the certificate was delegated), when the certificate was used and the sites to which we have accessed, among other data.

From Ivnosys, we offer our electronic signature platform, IvCert, which offers all electronic signature methods to organizations.

 

All companies have digital certificates since they are obliged by law to communicate with the Public Administration through electronic means. And, for this, the use of the digital certificate is required. Find out how to protect your company’s digital certificates from any cyber attack.

The security of the digital certificates

The use of certificates in companies is common. However, such massive use leads them to be scattered around employees’ equipment, with the security risks that this entails. For this reason, it is important to have tools that guarantee the digital security of the companies.

Digitization must be accompanied by tools such as IvSign that guarantee the security of the companies’ digital identity.

IvSign, herramienta de centralización y control de certificados digitales, pone fin al riesgo al que se enfrentan todas las compañías por el uso disperso y descontrolado de sus certificados digitales. Una plataforma que emite y centraliza los certificados en un único punto y controla, en tiempo real, el estado y uso que se hace de los mismos.

IvSign, a tool for the centralization and control of the security of the digital certificates, puts an end to the risk faced by all companies due to the dispersed and uncontrolled use of their digital certificates. A platform that issues and centralizes the certificates in a single point and controls, in real time, the status and use that is made of them.

IvSign: control your certificates

Certificates can be issued and revoked directly from the platform itself. In addition, the tool has an alert system that warns us when a certificate is about to expire.

IvSign allows us to work in the web environment protecting the data and transactions made in the companies.

The platform shields the certificates and electronic signature thanks to the cloud centralization, guaranteeing that the certificates are not copied or reproduced, and allowing them to be used on any mobile device.

The tool also includes an audit process. It details who, when and where accesses each digital certificate, having a complete traceability of use. Because in a big company there are many people who can have access to confidential information and who can operate with our digital certificates.

This is a necessary application for any relationship between companies or with the Public Administration, where a digital certificate is required. The problem lies in how that certificate is actually used. Thus, with IvSign we know what has been done with our certificate at all times. That gives us the peace of mind that no one will use the certificate for us.

To guarantee the security and as a quality seal of our solutions, Ivnosys is a Qualified Trust Service Provider according to eIDAS regulation and Certification Authority.

Request your free IvSign demo and work with the peace of mind and security you need.

 

Digitization is part of the daily life of companies, from SMEs to multinationals. Thus, in their eagerness to digitize and automate processes, technology lands in the organizations to increase productivity and reduce the resources used in routine tasks. Discover what is the electronic signature.

What is the electronic signature for?

The electronic signature refers to a set of data that, associated with an electronic document, helps us to identify the person that have signed it. This type of signature unequivocally identifies the signatory and gives legal validity to the document (in the certainty that it has not been manipulated or altered after the signature). In addition, the electronic signature has the same legal validity as the handwritten signature.

While it is true that digitization brings many advantages to both companies and individuals, it also brings with us a risk that directly affects our digital identity. Thus, the electronic signature is uniquely linked to the signatory and the data it refers to, and it has been created by means that the signatory can keep under his exclusive control.

An electronic signature is a set of data in electronic form that helps us to identify the person signing and accepting the content of a document.

The legal nature of this signature is to ensure the digital identity of a person, assuming proof of consent, linkage and approval of the information contained in a document.

What is the electronic signature

In addition, the electronic signature captures the signatory’s intention to be bound by the terms of the document he signs, binding him in the same way as a traditional signature. What is important, after all, is to be able to prove who makes the mark and that the document has not been altered subsequently.

Advantages of the electronic signature

There are several advantages of electronic signature over paper-based handwritten signatures:

Types of electronic signature

There are different types of electronic signatures (simple signature, advanced signature and qualified signature) that involve different technology and levels of security. The difference between all of them lies in the electronic evidences that are collected after a document is signed.

Given the importance of guaranteeing the security of the signature, the European authorities have approved the eIDAS regulation, homogenising the market for digital transactions and favouring competition between companies. This regulatory framework regulates the use of electronic signature, time stamping and certified electronic delivery services, among others.

Where can you apply this type of signature?

This signature is applicable to all types of companies, regardless of their size, sector or activity. This technology allows usto attend procedures in a certified and safe way, such as

To learn more about digital signatures and signature methods, you can request us a free demo of electronic signature.

Guarantee the security of your organization with Ivnosys as a trusted third party and Qualified Trustworthy Service Provider, offering solutions that meet the strictest security standards. In addition, we are a Certification Authority.

 

Increasing the use of electronic notifications, this post explains what means this concept, his advantages and compulsion.

After the amendment of Law 11/2007, of June 22, on electronic access of citizens to Public Services, the right of citizens to interact electronically with Public Administrations is explained, as well as the obligation of PA to have the necessary systems for being exercised this right.

What’s about electronic notifications?

Electronic notifications or telematic notifications are a system by which any person or company can receive notices and documents sent by Public Administration electronically.

In order to access these electronic notifications, it is necessary to have a digital certificate that certifies the user, whose  meaning and uses were written on previous post.

Electronic notifications are a system by which any person or company can receive notices and documents, sent by Public Administration electronically.

In order to this type of electronic notifications have legal validity, there are some rules:

To establish the moment when the user has been notified by the Public Administration, it will be the date and the hour of access to information and it is registered in the platform. And, if within 10 days the user doesn’t access it, it will be presumed rejected.

Advantages of electronic notifications 

More and more are increasing the users who use electronic notifications daily, due to their advantages:

Mandatory electronic notifications, who issues them?

The mandatory electronic notifications are issued by public bodies, among them:

 

To consult more information about electronic notifications, you can read our previous post about the control of electronic notifications and how IvNeos can help you with this task. If you have any doubt, contact to Ivnosys team.

 

Ivnosys will continue growing with the support of Capzanine, which takes a minority participation in the group. Sergio Ruiz and Jaime Castelló, founders of Ivnosys, will continue leading the project in this new period of national consolidation and international expansion in Europe and LATAM.

Founded in Valencia, in 2011, Ivnosys is a company specialized in solutions on digital transformation. Among its main services there are tools for process digitalization or e-certificate management in the cloud, which not only generates economic profits to their users, but improves the security by generating evidence and promoting a sustainable professional environment.

The alliance between Capzanine and Ivnosys entails an important strategic step, which will strengthen the international business capacity. Ivnosys will be able to offer better client service, and more competitive and adapted products according to the company’s needs.

This union also means the professionalization of the company’s processes, laying a solid base on which to strengthen the team, improve investments and, ultimately, to be a recognized international company.

IvSign: e-certificate and digital signature

IvSign, the e-signature and e-certificate management platform, is the core product of Ivnosys, which is considerated Qualified Certification Authority, accredited by the Europe seal. IvSign appears due to the problem that hundreds of companies face every day in the use of e-certificates and e-signature: phising, duplicates without restrictions, legal risks … For that, this tool is indispensable so guarantees safety, usability and it integrates transparently in any company, without complications or technical restrictions. Thus, security in the use of e-certificate and e-signature is a reality, being able to manage in a centralized and controlled way the thousands of digital certificates that are used every day.

The alliance between Capzanine and Ivnosys entails an important strategic step, which is to strengthen the international business capacity.

IvNeos: e-notification PA

IvNeos, another of the most relevant products of Ivnosys, allows the centralization, reception and management of e-notifications issued by public authority, in only one mailbox. It allows not to remain any notification without reading and avoids economic sanctions. In addition, with IvNeos you can receive and answer notifications and any document from PA using REC. IvNEOS opts for company’s tranquility thanks to its system of real time notifications.

Ivnosys develops products based on the needs of their clients. And, the alliance with Capzanine entails a strategic step, improving the performance of products and client services. Whatmore, it allows to be a reference company in terms of security and digital processes.

In addition, the flexibility of Ivnosys solutions allows to have different clients, from large multinational companies quoted in the Ibex 35 to SMEs or freelancers. Apart from that, the company has a consolidated network of first-level partners through which it distributes its solutions.

Sergio Ruiz and Jaime Castelló said: “The Alliance with Capzanine entails strengthening our growth capacity and international expansion , which will allow us to access in a large base of clients. With that, it has happened a perfect symbiosis, because our common objective is to strenghthen our team and continue working on products that allow data security and transactions. Capzanine’s experience in new technologies sector makes it a great partner for Ivnosys. Enthusiasm, reinforcement and growth are the way to achieve the best results within our sector and, this alliance, will allow many other companies to adopt, without problems, the e-signature and digital processes, based on the transaction security.”

Capzanine is specialized in providing support to companies and management teams in their growth plans, adding her financial and industrial experience, and given flexible long-term financing. José Tomas Moliner, Manager on Capzanine Spain, said: “The management team of Ivnosys has been able to create technological products of high quality and usability, adapted to a digital environment in which the data security is essencial. There are strong expectations for growthing in the markets where Ivnosys works, reinforced by the establishment of a common European framework with eIDAs regulation. We are very eager about the project and we hope to contribute to the group expansion in the coming years”.

Ivnosys has been advised by Finenza Alternative Investment, an investement banking boutique that works in Europe and LATAM, and A. Rodríguez-Arias law office.

From 26th to 27th October, CAFirma attended the Vl Franscisco Brotons Course, which was celebrated in Hotel Jaime l, in Castellon. The event was targeted to collegiate property administrators, who participated in different activities organized by recognized professionals from the field.

CAFirma, one of the official sponsors, joined the event setting up a stand where professionals had the opportunity to receive information on centralization of certificates and e-notifications management. CAFirma is the unique tool endorsed by CGCAFE which guarantees security and allows property administrators to work with total confidence.

CAFirma is the official sponsor of the VI Francisco Brotons Course and it‘s the unique tool which offers centralization of certificates and e-notifications management, endorsed by CGCAFE.

In addition, the attendees had the opportunity to get to know first-hand the tool. Our salesmen listened and gave them detailed information, showing the product in situ. Jesús Navarro, member of the Commission of Innovation of the General Council, made a presentation about the e-certificate and its relationship with public administrations.

 

Thank you to all professionals who were interested in CAFirma!

 

On 26th and 27th of October, the VI Francisco Brotons Course was held in Castellón, of which CAFirma was one of the official sponsors. The event took place in Sercotel Hotel Jaime I.

The VI Francisco Brotons Course is an event in the Valencian Community and a national training reference. Throughout the day, topics of huge relevance in the field of Property Administration were dealt with. Undoubtedly, an event where representatives of various public institutions will share experiences and advice that revolve around the administrators of properties.

Curso VI Francisco Brotons en Castellón

A great opportunity, without a doub, to know all the advantages of the CAFirma tool, the solution for centralization of certificates and management of electronic notifications endorsed by the CGCAFE.

Take a look at the program of the event.

Sign up HERE!

On October 1 came into force the Order ESS/214/2018, which obligues all SMEs and freelancers to join the RED system of Social Security.

Ivnosys, in its eagerness to improve productivity and streamline business processes for all groups, has developed PymeSign. A tool that allows you to manage all the administrative procedures in a telematic way, saving lot of costs and being much more productive in the day to day.

Next October 30th, don’t miss this event that will take place in the Chamber of Bilbao. Find out all the advantages of this exclusive tool for SMEs and freelancers.

PymeSign: fewer formalities for SMEs and freelancers

Now, if you are a freelance or SME, you have the opportunity to know PymeSign. A tool that gives you a definitive farewell to the use of paper, promoting the management of all procedures via telematics. In addition, thanks to the use of the highest security standards, PymeSign allows users to make their arrangements at any time and from anywhere. In addition, it does so with the security and ease you need, with the guarantee of complying with current regulations.

On October 30th, from 9:00h to 11:00h, PymeSign will be presented at the Bilbao Chamber of Commerce.  An event that will be revolve around digital segurity and process automation.

We detail you the program of the event:

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[table_head]
[th_column]Hour[/th_column]
[th_column][/th_column]
[th_column]Speaker[/th_column]
[/table_head]
[table_body]
[table_row]
[row_column]8:45h[/row_column]
[row_column]Participants reception[/row_column]
[row_column][/row_column]
[/table_row]
[table_row]
[row_column]9:00h[/row_column]
[row_column]Presentation[/row_column]
[row_column]Juan Carlos Landeta, General Secretary of the Bilbao Chamber[/row_column]
[/table_row]
[table_row]
[row_column]9:10h[/row_column]
[row_column]What is the RED System and what are its advantages?[/row_column]
[row_column]Fernando Ruiz, Provincial Director of the General Social Security Treasury[/row_column]
[/table_row]
[table_row]
[row_column]9:40h[/row_column]
[row_column]PymeSign: Secure and centralized management of your certificates[/row_column]
[row_column]Sergio Ruiz, Managing Director of Pymes.com[/row_column]
[/table_row]
[table_row]
[row_column]10:30h[/row_column]
[row_column]Question time[/row_column]
[row_column][/row_column]
[/table_row]
[table_row]
[row_column]11:00h[/row_column]
[row_column]Coffee[/row_column]
[row_column][/row_column]
[/table_row]
[/table_body]
[/table]

Sign up HERE!

On October 17th, the CAFirma team had the honour of visiting our friends from the College of Property Administrators of Valencia. In our eagerness to grow and promote the use of the tool among all the administrators of properties, we are beginning a new promotional campaign. The main objective is to reach as many members as possible, always seeking efficiency in their work and betting on security in the digitization of processes.

The college of administrators of Valencia opens the doors to CAFirma, an exlusive solution for the administrators of collegiate administrators and endorsed by the CGCAFE.

CAFirma is a tool endorsed by the General Council of Property Administrators. This makes us an exclusive and trustworthy tool, through which the collegiate administrators will be able to:

Thanks to the College of Property Administrators of Valencia for welcoming us into its offices and to its manager, Mª José Valero, for reserving a space for CAFirma in its facilities.

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