What is the new normality we are facing?

• Confinement is driving the development of technologies and the use of digital tools that will facilitate work, management, etc.

Companies are evolving their business models for digitalization, leading to paperless offices. This trend has grown even more with the arrival of the Covid-19 pandemic, as paper is one of the most common elements of contagion. Today we are discussing tips on how to digitize the activity in the safest way and protect the health of employees after returning to work in this new normality.

New normality, what are we facing companies and freelancers?

La digitalización de las organizaciones ha The use of technology in day-to-day work is increasing. For example, the electronic management of procedures with public authorities, the use of digital certificates, electronic signatures and document management in the cloud.

Let’s take advantage of the moment, it’s time to put paper behind us and go for electronic management. However, this paperless trend has been around for some time now. Organizations are getting rid of paper in their offices and achieving greater efficiency. This is because of cost savings such as the purchase, printing and storage of paper. And it also avoids the inconvenient accumulation of paper on desks, cabinets, filing cabinets…

Because we cannot forget that one of the main problems of companies is the amount of space required to store piles of paper that, over time, have no use at all. In addition, these files are likely to be damaged, lost or even accessed by unauthorised persons.

Procedures with the Public Administration

One of the main changes in this new normality is the way we relate to public bodies. Until now, companies and self-employed workers were already obliged by Law 39/2015 to communicate electronically with the Public Administration, which involves, among other things, the management of electronic notifications.

Well, more and more processes and procedures will be established online, which will mean fewer queues and waiting times, as well as no need to show up at the offices. This is an opportunity to increase productivity and reduce the workload that was previously the case. Faster processes and procedures will be easy and convenient.

The most secure electronic signature

We don’t know how long we will be able to sign documents in person, so another big change is the electronic signature of documents. In fact, in the last few months there has been a great rise in the use of digital signatures for all types of remote communications, whether with employees, suppliers, customers, certified communications…

A positive aspect in this area is Spain’s leading position at European level, having the greatest experts in digital identities, electronic transactions and electronic signatures. Thanks to this, we have the most secure types of signature that have the same or greater validity than handwritten signatures on paper.

Ivnosys ensures the legal support of electronically signed documents by being a Qualified Trusted Electronic Service Provider, complying with the strict standards of the European regulation eIDAS 910/2014.

Use of the digital certificate

The digital certificate could be defined as a digital document that identifies us in the operations that we carry out through the Internet, our online ID card. With our certificate we can access the electronic sites of the Public Administrations and sign digital documents, guaranteeing in a reliable manner the identity of the user who performs the action. This benefits the legal aspect, as it gives full legal recognition and defensible electronic evidence in the event of a dispute.

Thus, it is essential to protect the use that employees make of the digital certificate. To this end, there are tools prepared for the centralization of certificates in a single point and to control their use in real time.

After this, you may have doubts about the differences between digital certificates and electronic signatures, such as when to use each… but here we clarify them all

Do you need to digitize your organization in the face of this new normality? Discover our solutions or contact us if you need personalized advice.